Services
Built. Running. In production.
Just some of the applications we have built and run in production, every day.
You’re navigating our portfolio right now
This website is Xavarro-built. So is the audit engine behind our free scan, the booking system behind our discovery calls, and the outreach, messaging, and invoicing systems running the company behind the scenes. Nothing on this page is a mockup or a concept – everything here exists in production, doing real work, every day.
What you won’t find here is a gallery of client work, and that’s deliberate. The systems we build for clients sit at the centre of how they compete – their sales engines, their operations, their edge. Parading that work across the internet hands a piece of that edge right back, and we won’t do that for the sake of a prettier portfolio. We don’t kiss and tell. Client implementations are confidential by default. When the system is yours, you’ll appreciate the same courtesy.
When clients choose to speak through reviews or testimonials, we encourage it and we’re grateful for it. What we decline is doing the exposing ourselves. Want it first-hand? References are available on request, and anonymized case studies will follow. Better yet – want to get something into your own hands to play with? Book a discovery call and we’ll set that up.
So instead of client screenshots, here’s the next best thing: the applications themselves. Every system below was built by Xavarro and is running in production right now, for us and for our clients.
Applications in production
Websites engineered to load fast, rank, and convert.
The site you’re on right now is the reference build. We engineer sites to do three jobs: get found, keep visitors reading instead of bouncing, and convert – into sales, bookings, and phone calls. Getting there takes more than a checklist, so we optimize infrastructure and content together across all four pillars – SEO, AI search (GEO/AEO), accessibility, and performance – where most agencies stop at telling you something’s wrong. We diagnose like forensic engineers and hand you the prescription; that’s exactly what our Website Intelligence Audit was built to deliver. If a build can’t pass our own audit engine, it doesn’t ship.
One platform for every customer interaction, with a custom CRM at its core.
Most CRMs are built for a manager to manage staff. Our CEP is different by design: a fully custom CRM at the centre, wrapped in a unified space where your clients are involved through the entire engagement – a real seat at the table. Clients follow production tasks and progress in real time, message the team directly, upload and store documents, receive and sign SOPs, NDAs, and service contracts, make payments, and manage all of it from a custom mobile app. We run Xavarro on it every day, and it’s the difference between reporting to your clients and working with them.
Prospect sourcing, verification, and outreach in one automated pipeline.
This is the system that fills our own pipeline: it sources prospects in a defined region, verifies who they are and what shape their web presence is in, researches each company, and drafts personalized outreach for human review before anything sends. Nothing goes out unapproved, and every stage is visible in the dashboard. Built for businesses that need a steady flow of qualified prospects without a team of researchers.
Messages drafted in your voice, not from a template.
Generic AI writing sounds generic because it starts from nothing. Ours starts from you: we build a curated voice profile from your real communication – how you phrase things, your tempo and beat, what you emphasize, what you’d never say – and every draft comes from that profile with full context on who it’s speaking to. That same voice then powers whatever channel needs it: an email writing partner, social media and LinkedIn posts, automated website chatbots, even virtual phone assistants that answer like a member of your team. You stay in review, and the result reads like you on your best day, at volume.
Patient booking, treatment tracking, and client notes, built for healthcare providers.
Built for clinics and independent practitioners who have outgrown generic booking tools: patient scheduling, text and email appointment reminders, treatment plans and progress tracking, session notes, invoice payments, and client records in one system shaped around how the practice actually runs. Because it’s custom, it adapts to your intake forms, your treatment workflows, and your reporting – not the other way around. Deployed and in daily use at a working healthcare practice today.
Team messaging and client outreach in one secure workspace.
Your team’s internal conversations and your client-facing messages don’t belong in five different apps. This system puts team channels and direct messages beside managed client outreach – drafts, approvals, scheduled sends, and reply tracking – so the whole conversation history around an account lives in one place. Private by design: your communications live in your system, not inside someone else’s subscription. It even includes a custom-built video conferencing module: secure meetings that record, transcribe, and deliver a summary to every participant when the call ends.
Booking and scheduling that runs itself.
The same class of system that books our own discovery calls: clients pick a time from availability you control, confirmations and reminders go out automatically, and reschedules handle themselves without an email chain. It connects to your calendar, your CRM, and your intake process, so a booking arrives with the context you need already attached. Fewer no-shows, fewer back-and-forth threads, no per-booking fees. And it’s one system built into your site, under your branding – not a wiring job across a half-dozen third-party subscriptions.
Invoicing and accounting wired directly into your operations.
Invoicing that lives where the work happens: quotes and invoices generate from the projects and clients already in your system, payments reconcile against them automatically, and the money side of every engagement is visible without exporting to a spreadsheet. Commissions, payouts, and recurring billing are handled in the same ledger. One source of truth from first quote to final payment.
Also built, also running
- Project whiteboards
- Project management
- Content systems
- Sales funnels
Want one of these in your own hands?
Book a discovery call and we’ll set you up with something to play with – or start with the free audit and see exactly where your site stands.